Betton Hills Neighborhood Association

October 6, 2011

 

Margie McInnes called the meeting to order at 7:30 p.m.  Attendees included board members Dean Hansen, Tom Vickers, Mary Ann Vickers, Mike Brezin, Margie McInnes, Andy Grayson and Melissa Jacoby. Also in attendance were Adam Grayson and Doug Harrison. 

 

Tom Vickers introduced Doug Harrison who expressed a willingness to be the BHNA Treasurer.  Doug lives on Marion Avenue, was a CPA with Price Waterhouse and now has his own web development business.  Doug asked a number of questions about board procedures.  Margie explained the board’s financial records. 

 

The September 1, 2011 meeting minutes were approved.

 

COMMITTEE REPORTS

 

Membership:  Tom Vickers presented the Membership report which was approved.  For 2010/2011 year there were 357 dues-paying members.  Dues and donations were:

 

                        Bellamy Fund           $1787

                        Partners Fund          $ 911

                        Mansfield Fund        $ 714

                        Dues                          $3875

                        TOTAL                        $7287

 

Tom also reported that he downloaded the property ownership records for Betton Hills from the Leon County Property Appraiser’s web site and prepared the mailing list for the fall newsletter.  The list has 941 entries, including some additions such as county and city commissioners.

 

Treasurer:  Margie McInnes presented the Treasurer’s reports for September 8 and October 6. 

 

September 8:

            Previous balance                 $5630.66      

            Checks written since last report:

1370               6/2/11             $300.00          Kate Sullivan Elementary School

            for Partners Garden Project

            Deposits since last report:

            Deposit          7/13/11           $40.00            Dues and Donations

            New Balance:                       $5370.66

 

October 6:

            Previous balance                             $5370.66

            Checks written since last report:   None

            Deposits since last report:  None

            New Balance:           $5370.66

 

The treasurer’s reports were approved.

 

CONA              Melissa Jacoby reported that she has been unable to contact CONA and had received no emails or notifications of meetings and the website has not been updated.  She will try again to contact CONA.

 

Website:  Margie McInnes reviewed the BHNA website and agrees that it needs updating and revisions.  She will contact Mary Kay Falconer and J.T. Ehrhardt to determine what it will take to update the website.

 

Neighborhood Preservation:  A complaint has been filed with Code Enforcement about the condition of the property at 2537 Marston.  Complaint number is 2CE-11/4843.

 

Parks:  Dean Hansen reported that he has the key for the kiosk in McCord Park.  Members should give Dean items to be posted in the kiosk.   Dean also reported on the ongoing issue of mowing and mulch removal in McCord Park.  New mulch is to be delivered this week.

 

Welcoming Committee:  Dean will advise if the board should it be necessary to purchase items for the welcome packages.  Dean will also provide Tom Vickers with the names of businesses that have donated items so that Tom can add them to the newsletter mailing list.

 

Old Business: 

 

Newsletter:  Adam Grayson provided the latest version of the fall newsletter.  975 newsletters will be printed.  The board approved the expenditure of up to $100 for pre-printed envelopes to be included with the newsletter for encourage payment of dues.  If the printing quote exceeds $100, Adam will contact Margie for approval.  The newsletter will be distributed as quickly as possible to provide notice of the October 23 Fall Festival. 

           

Fall Festival:  Margie led a discussion of actions needed for the October 23 Fall Festival.  The board authorized $100 for gift certificates to be awarded as door prizes and $300 for payment to Leon Steel Drum Band.

 

Signs                                                  Andy Fink

Supplies                                            Margie McInnes

Drinks, ice and ice chests              Dean Hansen

Desserts                                            Melissa Jacoby

Order pizzas                                      Margie McInnes

Pick up pizzas                                  Dean Hansen

Kids games               Margie will talk with Bonnie Gaughan Bailey

Kids craft table          Toni Large

Set up                        Andy Grayson/Melissa Jacoby

Clean up                   All

Order chairs/tables  Margie McInnes

Welcome table          Tom and Mary Ann Vickers/Donna Legare

Banner                       Melissa Jacoby

Bullhorn                    Locate and test!

 

New Business: 

 

Slate of Officers  The following slate of officers was approved for vote at the Fall Festival annual meeting:

 

            Margie McInnes                   Chair

            Tom Schulte                         Immediate Past Chair

            Secretary                               Melissa Jacoby

            Treasurer                               Doug Harrison

 

The board also received thank you notes from Abby Crane and Roberta Fiorito for $175 scholarships from the Bill Mansfield Fund and from Laura Rogers, chair of the Leon Project Graduation Association, for the BHNA donation of $100.

 

The next meeting will be November 3.  There being no further business, the meeting was adjourned at 8:40 p.m.

 

Respectfully submitted, 

 

Melissa Jacoby, Secretary